An innovative company in the upstream oil & gas industry specializing in seismic data is seeking a Payroll & Billing Specialist to join the team. The ideal candidate is detail-oriented, deadline-driven, discreet with confidential information, and comfortable working across departments in a small-to-mid-sized business environment. The Payroll & Billing Specialist is responsible for supporting both the payroll and accounting functions.

Salary + Additional Benefits:

• $60,000 - $85,000 + Bonus
• Medical, Dental, Vision Insurance
• 401K - company match

• Process payroll accurately and on schedule, including earnings, deductions, PTO, bonus, commission, and other pay-related items as applicable.
• Maintain employee payroll records, tax withholding information, direct deposit details, benefit deductions, garnishments, and other payroll-related data.
• Coordinate with Payroll and Benefits Manager on new hires, terminations, status changes, wage changes, benefit deduction changes, leave matters, and employee payroll and benefit questions.
• Review payroll inputs for completeness and accuracy before submission and assist with payroll reconciliations after processing.
• Support payroll compliance activities, including record retention, internal documentation, and year-end payroll reporting support.
• Respond professionally and confidentially to employee payroll inquiries and help resolve discrepancies in a timely manner.
• Prepare and distribute client invoices in accordance with contract terms, purchase orders, billing instructions, and supporting documentation. Prior to issuing an invoice, a detailed review of prior sales, related contracts, marketing notes and client service notes is required in order to verify client information, pricing, sales tax, payment terms and other details.
• Monitor invoice status, resolve billing discrepancies and coordinate client requests by collaborating with the accounting, client services and marketing teams.
• Perform other accounting, administrative, or payroll duties as assigned or as business needs require.

• 5+ years of payroll processing and/or client billing experience, preferably in a small-to-mid-sized company environment
• Experience working with confidential employee information and financial records
• Strong working knowledge of Microsoft Excel and comfort using payroll, HR, and accounting systems
• Familiarity with commission, bonus, or incentive-related payroll inputs
• Experience reading contracts, purchase orders, or billing instructions to determine invoice requirements
• Associate or bachelor's degree in accounting, finance, business administration, HR, or a related field preferred
• High attention to detail and commitment to accuracy
• Strong organizational skills with the ability to manage recurring payroll and billing deadlines
• Discretion and sound judgment when handling confidential employee and financial information
• Clear written and verbal communication skills with employees, managers, customers, and internal stakeholders
• Ability to work independently while collaborating effectively with HR, accounting, client services, and sales/marketing teams
• Problem-solving mindset with willingness to research discrepancies and follow issues through to resolution