• $60,000 - $75,000, depending on experience
• Medical, Dental, Vision Insurance
• PTO + Paid Holidays

• Provide administrative support to the Owner and assist with day-to-day office coordination
• Support a small sister company with accounts payable and accounts receivable activities
• Process invoices, expense reports, and basic accounting tasks using QuickBooks
• Assist with customer service inquiries, ensuring timely and professional communication
• Coordinate internal and external communications, including with international partners
• Help maintain organization across documents, processes, and office operations
• Support light scheduling and administrative needs for leadership
• Assist with special projects and operational tasks as needed

• Bilingual in Spanish and English (required)
• 3-5+ years of experience within a mixture of administrative, accounting support, or customer service roles
• Experience with QuickBooks or similar accounting systems
• Strong customer service mindset with excellent communication skills 
• Highly organized with strong attention to detail
• Ability to manage multiple responsibilities in a fast-paced environment
• Professional, dependable, and adaptable with a team-oriented approach
• Strong job stability and commitment in previous roles

• $50,000 - $65,000
• 2x Semi-Annual Reviews with Discretionary Bonus Opportunities
• Majority of Medical, Dental & Vision Benefits covered for Employee, Spouse & Family
• 100% STD, LTD, and Life Insurance
• 120 Hours PTO
• 401(k) with match

• Provide administrative support to two Partners and assist a small office team as needed
• Manage calendars, coordinate meetings, and assist with scheduling across the team
• Prepare, format, and organize client documents, correspondence, and internal materials
• Assist with light billing support, document processing, and general administrative tasks
• Support incoming calls and greet visitors as needed in a professional and welcoming manner
• Maintain office organization, including filing systems, supplies, and common areas
• Coordinate mail distribution, shipping, and deliveries
• Support meeting logistics, including preparing materials and setting up conference rooms
• Assist with travel arrangements for Partners, as needed
• Help ensure day-to-day office operations run efficiently and professionally
• Take on additional administrative and office support responsibilities as they arise

• 5+ years of administrative or office support experience, ideally within a professional services environment
• Bachelor’s Degree preferred
• Light collections or accounting experience would be preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail
• Professional, polished demeanor with a customer-service mindset
• Comfortable in a front-facing role interacting with clients and visitors
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Strong communication skills, both written and verbal
• Team-oriented with a proactive, “jump in where needed” approach
• High level of discretion and professionalism
• Willingness to travel to Houston office a few times a year for company events

• Scheduling, communication facilitation, and progress tracking.
• Manage project documentation and ensure compliance with project requirements.
• Monitor the project schedule, tracks task progress, and identifies potential delays
• Act as the central liaison, coordinating meetings, agendas, and information flow among team members, clients, and stakeholders
• Maintain all project files, records, meeting minutes, and change logs for compliance and reporting
• Assist with securing necessary resources, managing purchase orders, and providing general administrative support
• Identify minor issues and potential risks, and promptly escalates significant blockers to the Project Manager for resolution
• Monitor internal project status and providing accurate, up-to-date information to the global PM for each customer project
• Participate in daily or weekly operational status meetings as required by each customer

• 3+ years of experience supporting multiple Project Managers in a manufacturing or electrical industry environment
• Strong MS Office experience including Excel, Access and Teams.
• Large ERP, CRM and Project Management software required
• Strong communication and interpersonal skills
• Excellent organizational, analytical, problem solving and multi-tasking skills
• Ability to read and understand technical drawings to determine materials, dimensions and specifications.

• Partner with SME's to gather and document process knowledge. 
• Translate complex workflows into clear, standardized SOPs. 
• Develop operational, administrative, safety, and quality procedures. 
• Create templates and ensure consistency across documentation. 
• Validate processes through walkthroughs and stakeholder feedback. 
• Format final deliverables with clear structure and visuals. 

• Experience in industrial, manufacturing, or technical environments with knowledge of ISO 9001 standards
  Strong ability to simplify complex processes into clear instructions 
  Comfortable working directly with cross-functional teams 

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.  

#LI-DNI 

• Manage and coordinate complex executive calendars, including internal and external meetings, events, and key contacts.
• Organize, schedule, and document meetings, including preparing agendas and recording minutes.
• Oversee a high volume of email correspondence (100+ daily), implementing systems to prioritize, organize, and maintain communications.
• Facilitate ongoing communication via email, text, and phone in a timely and professional manner.
• Draft and edit internal and external communications, reports, presentations, and other written materials with clarity and precision.
• Serve as a primary point of contact and gatekeeper for incoming communications, ensuring appropriate prioritization and follow-up.
• Track and manage multiple projects simultaneously, providing regular status updates and ensuring timely completion of action items.
• Maintain and organize corporate and executive records, including legal and financial documents, ensuring accessibility and confidentiality.
• Safeguard sensitive information and maintain strict confidentiality at all times.
• Coordinate board meetings and retreats, including logistics, materials, and documentation; record and distribute meeting minutes and follow up on action items.
• Conduct research, compile data, and prepare summaries, reports, and correspondence on behalf of executive leadership.
• Prepare onboarding materials and orientation packets for board members.
• Support executive involvement in professional organizations, memberships, and external engagements as needed.
• Participate in strategic meetings and initiatives, contributing to discussions and ensuring timely execution of assigned tasks.
• Stay current on professional best practices through ongoing learning, networking, and industry engagement.
• Provide occasional personal support to the executive, including errands and administrative tasks.

Qualifications:

• Bachelor’s degree from an accredited college or university preferred
• 5–7+ years of experience supporting C-level executives
• Strong proficiency in Microsoft Office, particularly Outlook
• Experience working in a fast-paced, high-demand professional environment
• Exceptional organizational skills and attention to detail
• Strong interpersonal skills with a positive, professional demeanor
• Excellent research and analytical abilities
• Ability to work both independently and collaboratively
• Proactive mindset with the ability to anticipate needs
• Adaptable, flexible, and solution-oriented
• Strong written and verbal communication skills, including grammar and business writing
• High level of accuracy and typing proficiency
• Demonstrated professionalism, discretion, and sound judgment
• Ability to manage multiple priorities and adapt quickly to change
• Willingness to provide support outside standard business hours as needed
• Professional appearance and presence
• Local candidate with strong familiarity of the area preferred
• Valid driver’s license and reliable transportation
• Ability to successfully complete background and reference checks

Due to the high volume of applications, only candidates selected to move forward in the process will be contacted, typically within one week of submission.

• Examine documents such as drawings, change orders and specifications to verify completeness and accuracy of data. Release engineering drawings and change orders. 
• Create and maintain Material Masters and Bills of Material (BOM) in SAP S4HANA.
• Process Product Statement of Requirements (PSOR), Engineering Change Notices (ECN), Engineering Release Notices (ERN) and Test Reports. 
• Interact with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents. 
• Maintain technical documents (filing and distribution, keeping standard formatting, ensuring document contents are current). 
• Review and distribute Incident Reports and Field Alerts. 
• Responsible for moderating the Tech Forum Website, Technical and Engineering SharePoint sites. 
• Maintain related manual and/or computerized files for Engineering department. 
• Perform general office duties to include, office supply requisitions, data entry and report generation. 
• Perform other duties as assigned by supervisor.

• High school diploma or general education degree (GED); minimum 2 years in administrative position or equivalent combination of education and experience
• Previous experience in Oil and Gas, or other engineering company preferred
• Basic knowledge of engineering drawings preferred
• Technical documentation background, either administering, organizing, creating content preferred
• Familiarity with database concepts preferred
• Ability to work under minimum supervision in a general office setting
• Ability to read and comprehend simple instructions, short correspondence and memos
• Ability to write internal correspondence to other departments on behalf of the Technical Department 
• Good communication skills, both written and verbal
• Advanced knowledge of SAP S/4HANA (Material Master and Bills of Material apps)
• Beginner knowledge of SolidWorks or similar solid modeling program. Advanced knowledge of MS Office software to include Word and Excel, and SharePoint. Familiarity with computer networks and e-mail systems
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to keep large sets of technical documentation organized and utilize digital organizational tools to create systems as needed
• Able to prioritize and juggle multiple tasks
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Ability to deal with problems involving a few concrete variables in standardized situations

• Accurately enter shipping and receiving data into internal systems and spreadsheets.
• Verify incoming and outgoing shipment documentation for accuracy and completeness.
• Maintain organized records of shipments, deliveries, and inventory transactions.
• Coordinate with warehouse staff to ensure timely and accurate data updates.
• Assist with tracking shipments and resolving discrepancies or missing information.
• Generate reports related to shipping, receiving, and inventory as needed.
• Support general administrative tasks within the logistics/warehouse team.

• 3+ years of administrative or office support experience, in an industrial environment
• Strong 10-Key data entry and typing skills
• Strong Excel skills 
• Excellent communication, organization, and multitasking abilities
• High attention to detail and comfort working independently

• Compile, calculate, and enter time along with other data for payrolls.
• Review weekly payroll for exceptions to pay rules and audit practices.
• Upload payroll and direct deposit files timely to bank.
• Create weekly, monthly general ledger entries for month end close.
• Compile and calculate pay including deductions, taxes, and overtime pay.
• Compile and calculate tax for withholding and unemployment in Excel using system reports involving calculations such as employee benefits on a weekly, bi-weekly, monthly, quarterly, and annual basis based on filing deadlines.
• Maintain employee confidence and protects payroll operations by keeping information confidential.
• Maintain staffing invoices in conjunction with Accounts Payable.
• Create Accounting reports for month end close.
• Compile reports to divisions as required i.e. weekly, monthly.
• Assist with any month-end close items as required.
• Perform other duties and responsibilities as assigned.

• Minimum of three years of experience working in payroll processing
• High School Diploma or equivalent is required
• Associate’s degree in Business, Accounting, or equivalent field preferred
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Demonstrated attention to detail to accurately process payroll
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, managers, and employees of other divisions
• Ability to prioritize and work in a fast paced environment to meet all deadlines
• Basic understanding of accounting principles, payroll taxes, and government payroll regulations

• Support the sales team with inspections of new and existing equipment.
• Take measurements and provide drawings of filtration systems, and record and understand process conditions.
• Work with the Engineering Department to understand design and solutions for filtration opportunities.
• Coordinate with plant personnel to commission new equipment, ensuring all systems are operable and filtration goals are achieved.
• Support equipment installation with technical advice and ensure customers follow project drawings and specifications.
• Oversee equipment installation and complete commissioning of filtration systems.
• Maintain records of field visits and provide reports in a timely manner.
• Visit fabricator sites for vessel inspection, quality control, and hardware installation.
• Provide feedback to Engineering and Sales teams on equipment design.
• Adhere to all safety policies and procedures in accordance with guidelines established by the company, OSHA, and customers.
• Package vessels and hardware for transport.
• Operate fork truck for loading and unloading equipment.
• Organize and maintain field tools and testing equipment.

• High school diploma required
• Passport required
• Valid state driver’s license
• Must be able to obtain a TWIC card
• Must be able to travel up to 50% of the time
• 2+ years working in a Field Service Specialist, Technician, or Site Commissioning role
• Experience with mechanical troubleshooting required
• Experience with process systems in a processing facility required
• Knowledge of air flow, differential pressure in liquids and gases required, and other experience from chemical, hydrocarbon, and gas process plants preferred
• Associate’s degree in related field or engineering preferred

• $110,000-$130,000 + Bonus
• Medical, Dental, Vision Insurance
• 401K - company match

• Prepare accurate and timely software price quotations for existing and new clients.
• Manage tender processes: draft response documentation, submit tenders, and provide post-award support.
• Issue license agreements and contract addenda, and participating in contract negotiations.
• Oversee the distribution of software products via courier and email.
• Assist clients with download or security device issues.
• Issue sales invoices in line with financial controls.
• Manage end-to-end client KYC (Know Your Customer) processes, efficiently respond to client requests for company information and ensure the provision of all necessary documentation.
• Engage directly with clients by email and through meetings (primarily via Microsoft Teams, with occasional in-person meetings) to support their procurement processes.
• Support and enhance team capability in contracts and licensing.
• Offer proactive ad hoc assistance and support to both clients and internal colleagues to contribute to the overall success of the company.

• 5-8+ years of relevant work experience within contracts, legal administration, bid management, or a related field
• Experience within software/SAAS, energy or oilfield services would be preferred  
• Bachelor’s degree in related field or applicable discipline
• High proficiency in Microsoft Word & Excel
• Strong analytical, problem-solving, and organizational skills
• Ability to prioritize and manage multiple deadlines in a fast-paced environment
• Excellent interpersonal and written communication skills
• A keen eye for detail and a commitment to accuracy
• A collaborative, proactive attitude and a genuine interest in helping clients and colleagues succeed
• Willingness to travel occasionally to the UK – 2-3 times per year!
• Proficiency in English and Spanish would be preferred

• $80,000 + Bonus
• 401(k) with company match
• Health insurance
• Professional development assistance
• Unlimited PTO and sick leave
• Monday–Friday schedule; Mon-Thurs in office, remote on Fridays

• Provide comprehensive administrative and operational support across accounting, HR, marketing, compliance, reporting, and EOS.
• Ensure the business runs clean, organized, and aligned.
• Directly impact cash flow, team execution, sales visibility, compliance, culture, brand presence, leadership effectiveness.
• Connect the dots between departments and protect the operational integrity of the business.

• Proven experience in a similar office management role, handling HR, administrative and financial tasks
• Knowledge of QuickBooks Online and financial workflow management, including invoicing and reporting
• Experience supporting or leading recruiting efforts and contributing to a positive, high-performing team environment
• Passion for enhancing the employee experience, supporting both leadership and frontline team members
• Process-driven mindset with a focus on improving systems — not just maintaining them
• High accountability, ownership mentality, and integrity in decision-making
• Detail-oriented with the ability to move quickly without sacrificing accuracy
• Resourceful, execution-focused, and comfortable in a growth-oriented industrial environment
• Clear, proactive communicator who collaborates effectively across departments
• Team-first mindset with humility and professionalism