• Support the execution of PR campaigns across multiple clients and initiatives.
• Assist with media pitching, follow-ups, and coverage tracking.
• Draft and format press releases, media pitches, bios, and event descriptions.
• Build and maintain targeted media lists, with a focus on Houston and regional outlets.
• Support event-based PR, including run-of-show preparation, media coordination, and on-site assistance when needed.
• Track deliverables, deadlines, and media placements using agency tools.
• Assist with award submissions and media opportunities.
• Manage internal communication, task coordination, and administrative PR support.
• Ensure all materials align with brand voice, messaging, and deadlines.

Requirements:

• 1–3 years of experience in public relations, communications, marketing, or relate fields
• Strong written and verbal communication skills
• Experience or familiarity with media pitching and PR workflows
• Highly organized with strong attention to detail
• Comfortable managing multiple tasks and deadlines in a remote environment
• Familiarity with tools such as Google Workspace, Canva, Excel, Notion, Airtable, Asana, Slack, or similar platforms
• Ability to work independently while staying responsive and accountable
• Must be based in Houston, TX or surrounding areas
• Agency experience preferred
• Experience supporting events or in-person activations preferred
• Familiarity with Houston media outlets and local press preferred
• Must be able to work nights and weekends as needed

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

#LI-DNI

• Prepare job packets and shipping documentation.
• Coordinate freight, request quotes, and create BOLs.
• Issue purchase orders and manage shipment returns.
• Receive materials and maintain records/files.
• Communicate with departments to support shipping needs.
• Assist with front office duties and special projects.

• 2+ years of similar experience in a manufacturing or distribution environment
• High school diploma or equivalent
• Basic computer skills (Excel and Outlook) and knowledge of office procedures
• Familiarity with shipping documents and customer service

• Proactively source and identify candidates for technical, engineering, and sales roles across multiple levels.
• Conduct outreach through LinkedIn Recruiter, email campaigns, referrals, and industry networks.
• Personalize messaging based on role and market to improve candidate engagement and response rates.
• Serve as the initial point of contact for early-stage candidate conversations.
• Build, organize, and maintain active candidate pipelines within the ATS.
• Track outreach efforts, follow-ups, and candidate activity to keep pipelines warm and engaged.
• Reconnect with previous candidates and former employees to identify potential rehiring opportunities.
• Partner with recruiters and HR teams to align talent pipelines with hiring needs and future workforce plans.
• Conduct market research on competitors, talent pools, and sourcing strategies to improve recruiting effectiveness.
• Maintain accurate ATS records, ensure process compliance, and support special sourcing initiatives as needed.

• 2–5 years of experience in recruiting coordination, sourcing, and talent research
• Comfortable with high-volume outreach and maintaining consistent follow-up efforts.
• Strong written communication skills with a professional, friendly, and concise style.
• Highly organized with strong attention to detail and the ability to stay on top of multiple priorities.
• Experience using an ATS platforms
• Ability to manage multiple candidate pipelines simultaneously while keeping momentum moving.
• Experience recruiting for technical, engineering, skilled trades, or field service roles
• Familiarity with LinkedIn Recruiter and other sourcing tools preferred.
• Background supporting sales or National Account recruiting efforts is a plus.
• Experience collaborating with HR and recruiting teams in a structured environment preferred.

• Prepare and review documentation packages to ensure compliance with applicable standards, including ASTM, ASME, customer specifications, and internal procedures.
• Verify accuracy and completeness of Material Test Reports (MTRs), Certificates of Conformance (CoCs), and supporting quality records.
• Submit and distribute completed documentation packages (including MTRs, CoCs, and supporting records) to customers through designated portals or email.
• Identify and flag discrepancies, missing data, or nonconforming information to appropriate personnel for correction.
• Maintain confidentiality and integrity of all quality records and customer documentation.
• Operate scanning and document imaging equipment to digitize and archive records.
• Organize, file, and maintain documents within the document control system to ensure traceability and easy retrieval.
• Ensure all records are properly controlled, labeled, and stored in accordance with QMS requirements.
• Assist with tests and inspections as required.

• High school diploma or GED required; minimum 1 year of clerical experience
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Strong attention to detail and commitment to accuracy
• Monday–Friday, 7:00am–4:30pm

• Coordinates activities involved with procuring goods and services such as materials, equipment, tools, parts, supplies, and advertising, for the organization.
• Review requisitions and coordinate activities involved with procuring goods and services such as materials, equipment, tools, parts, and supplies.
• Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Select products for purchase by testing, observing, or examining items.
• Estimate values according to knowledge of market price.
• Determine the method of procurement, such as direct purchase or bid.
• Prepare purchase orders or bid requests.
• Review bid proposals and negotiate contracts within budgetary limitations and scope of authority.
• Maintain procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine the source of trouble and take corrective action.
• Expedite the delivery of goods to users.

• Associate's degree or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or equivalent combination of education and experience
• Experience with procurement processes, vendor management, and purchase order administration
• Strong negotiation and communication skills
• Attention to detail and ability to maintain accurate procurement records
• Monday–Friday, 7:00am–4:30pm

• $70,000/yr + Discretionary Bonus
• Medical, Dental, Life Insurance
• Generous PTO
• 401K plan with automatic contribution + match

• Provide direct administrative support to the Regional General Manager.
• Manage incoming phone calls, correspondence, and general office communication.
• Organize meetings, welcome visitors, and coordinate office activities.
• Maintain filing systems and office documentation in accordance with company procedures.
• Respond to customer inquiries regarding burner equipment, spare parts, service, pricing, and order status.
• Prepare quotations for spare parts and service work.
• Support sales staff with proposals, customer requests, and ongoing opportunities.
• Maintain CRM systems, sales data files, and project records.
• Provide order confirmations, shipment tracking, and follow-up communication to customers.
• Coordinate active projects from order entry through shipment and completion.
• Maintain regular communication with the corporate office regarding production schedules, lead times, engineering updates, and delivery timelines.
• Provide status updates to customers, sales managers, and the corporate office.
• Coordinate change orders, technical submittals, documentation, and schedule revisions.
• Help ensure customer deadlines and project commitments are met.
• Create purchase orders for parts stock, office supplies, and customer requirements.
• Coordinate purchasing to ensure timely delivery of spare parts and project materials.
• Receive incoming shipments, verify accuracy, and note potential discrepancies.
• Assist with warranty claims, returns, and RMAs as applicable.
• Maintain receivable accounts, billing status, and aged receivable follow-up.
• Verify customer payment terms and confirm funds prior to shipment when required.
• Process customer credit applications and reference checks.
• Coordinate technician scheduling with central service dispatch as required.
• Prepare service documentation for invoicing and closeout.
• Assist customers in identifying correct spare parts using manuals and technical documentation.
• Maintain technical libraries, spare parts references, and related records.
• Support coordination between engineering, sales, and customers on technical matters.

• Strong administrative and customer service background
• Experience with ERP/CRM systems; Sage/ACCPAC experience preferred
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Mechanical aptitude or willingness to learn technical products
• Experience in industrial equipment, HVAC, boiler, burner, or technical sales support preferred

• Manage a high volume of sales documents accurately and efficiently throughout the shift.
• Review new orders and process web orders daily with accuracy.
• Process and manage returns accurately and efficiently.
• Schedule and contact customers for LTL pick-ups, ensuring timely communication.
• Contact customers via phone and email as needed, including supporting the Customer Service team.
• Handle and resolve routine customer issues; escalate complex matters to leadership as appropriate.
• Actively participate in training involving products, systems, and design.
• Work effectively with others in a team environment to accomplish organizational goals and identify and resolve problems.
• Exhibit professionalism with customers, team members, and all levels of leadership.

• Minimum of 2 years’ experience in order entry in a similar role
• Strong aptitude for navigating CRM and Order Management systems
• Experience in interior design, custom home building products, luxury home furnishings and/or lighting industry is a plus
• Exceptional organizational and time management skills, with a strong attention to detail
• Ability to prioritize and handle multiple tasks and changing priorities
• Exceptional organizational and time management skills, with a strong attention to detail
• Must demonstrate maturity in judgement, commitment, dependability, punctuality and adherence to agreed-upon schedule as determined by manager
• Ability to achieve results both independently and through others by fostering a spirit of teamwork and cooperation
• Demonstrate exceptional communication across all contact channels, including email, chat and phone
• Available to work a flexible schedule including weekends, early mornings, late evenings
• An equivalent combination of education and experience will be considered for this role

• $55,000-$70,000
• Medical, Dental, Vision Insurance
• 401k with match

• Support records management activities across multiple client engagements, from initial assessments through implementation and ongoing support.
• Assist in planning and facilitation of data gathering sessions with stakeholders to assess records management needs.
• Help compile and analyze survey results and recommend practical, scalable solutions.
• Assist in developing and updating records and information lifecycle processes to align with evolving business needs.
• Draft and maintain department-specific records management procedures to support policy compliance across different client environments.
• Conduct legal and regulatory research to support records retention decisions and assist in developing and maintaining records retention schedules.
• Develop training materials and support delivery of training sessions across various stages of client engagements.
• Support taxonomy and metadata management activities, including development, updates, and feedback tracking.
• Conduct onsite and offsite records inventories to support assessments, implementations, and ongoing compliance efforts.
• Contribute to content development or presentations, including white papers, blog posts, and industry conference participation.

• Bachelor's degree required; Master of Library and Information Science (MLIS) or field-specific certifications (e.g., Certified Records Analyst) may substitute for required work experience
• 1+ years of work experience in a records-related role
• Experience with records management processes such as retention schedules, classification schemes, and lifecycle management
• Experience with records management or document management systems (e.g., Hyland OnBase, IBM FileNet, M-Files, or similar) preferred
• Experience with regulatory and compliance requirements for records
• Proficiency in Microsoft Office Suite
• Relevant professional certification such as Certified Records Analyst (CRA) preferred
• Excellent written and oral communication skills; ability to engage and establish positive relationships at all levels of an organization
• Strong organizational and time management skills; ability to carry out multiple priorities in an organized and efficient manner
• Team player with the ability to work independently to meet deadlines, goals, and objectives
• Ability to analyze problems and recommend solutions; critical thinking and flexibility in fluid environments
• Willingness to work after hours or on weekends for urgent tasks as needed
• Must have reliable transportation and ability to work at client sites as required
• Ability to lift up to 40 pounds
• Travel up to 25%

• Scheduling, communication facilitation, and progress tracking.
• Manage project documentation and ensure compliance with project requirements.
• Monitor the project schedule, tracks task progress, and identifies potential delays
• Act as the central liaison, coordinating meetings, agendas, and information flow among team members, clients, and stakeholders
• Maintain all project files, records, meeting minutes, and change logs for compliance and reporting
• Assist with securing necessary resources, managing purchase orders, and providing general administrative support
• Identify minor issues and potential risks, and promptly escalates significant blockers to the Project Manager for resolution
• Monitor internal project status and providing accurate, up-to-date information to the global PM for each customer project
• Participate in daily or weekly operational status meetings as required by each customer

• 3+ years of experience supporting multiple Project Managers.
• Experience working in the Railroad or Telecommunications industry
• Strong MS Office experience including Excel, Access and Teams.
• Large ERP, CRM and Project Management software required
• Strong communication and interpersonal skills
• Excellent organizational, analytical, problem solving and multi-tasking skills
• Ability to read and understand technical drawings to determine materials, dimensions and specifications.

• $75,000–$85,000

• Manage the SVP's calendar, schedule meetings, and coordinate appointments, ensuring proper time management and prioritization.
• Handle travel arrangements, including flights, hotel accommodations, and itineraries, for business trips.
• Prepare and organize meeting agendas, take meeting minutes, and track action items for follow-up.
• Assist in creating and editing presentations, reports, and documents for internal and external stakeholders.
• Maintain and organize files, both digital and physical, ensuring easy access to important documents.

• Assist the SVP with project management tasks by maintaining timelines, tracking progress, and ensuring tasks are completed on schedule.
• Coordinate cross-functional meetings and communications to facilitate project success.
• Help prioritize tasks and manage the SVP's workflow to optimize efficiency.

• Serve as a point of contact for internal and external communications on behalf of the SVP.
• Draft emails, memos, and other communications, maintaining professional and concise messaging.
• Coordinate communication between the SVP and other departments, ensuring all stakeholders are informed and aligned.

• Provide administrative support for Experience Team projects, ensuring timelines and deliverables are met.
• Coordinate with external vendors, agencies, and internal teams to facilitate experience initiatives and campaigns.
• Assist in organizing events, activations, or experience engagements, including coordinating logistics, materials, and team schedules.
• Manage invoices and process payments for the Experience Team, working closely with the SVP of Experience and the Finance Team.

• Assist in the coordination of internal and external events, including Experience Team meetings, team off-sites, and conferences.
• Help set up virtual or in-person meetings, including providing technical support as needed (e.g., setting up video conferences).
• Ensure event materials are prepared and distributed in advance, including presentations, promotional materials, and agendas.

• Perform other administrative tasks as needed to support the SVP’s goals and ensure smooth daily operations.
• Support department and Team needs as required.

• Bachelor's degree or equivalent experience in Business Administration, Marketing, Communications, or related field
• 3+ years of experience in an administrative assistant or executive assistant role, ideally within a marketing, creative, or business environment
• Exceptional organizational and time-management skills with the ability to manage multiple priorities
• Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (ClickUp or similar)
• A proactive, solutions-oriented attitude with the ability to think ahead and anticipate needs
• Experience in event planning or marketing coordination is a plus
• Attention to detail, adaptability, discretion, and the ability to work independently

• Schedule NETA exams for technicians in alignment with eligibility requirements, readiness, and business needs.
• Coordinate exam logistics with NETA, testing centers, managers, and technicians.
• Communicate exam details, timelines, and expectations clearly to all stakeholders.
• Track Continuing Technical Development hours for certified technicians.
• Validate CTD documentation for accuracy and completeness.
• Submit CTDs to NETA in accordance with certification requirements and deadlines.
• Maintain organized, auditable records of all CTD activity.
• Manage the NETA program inbox and serve as the primary point of contact for all NETA-related questions.
• Respond to technician, manager, and branch inquiries regarding certification requirements, status, and processes.
• Escalate complex or policy-related questions as appropriate.
• Ensure branches receive NETA certifications and related documentation in a timely manner.
• Maintain accurate records of certification status across technicians and branches.
• Proactively monitor upcoming renewals, expirations, and compliance risks.
• Maintain SOPs for NETA scheduling, CTD tracking, and submissions.
• Identify opportunities to improve efficiency, accuracy, and communication within the NETA process.
• Provide regular status updates and reports to Talent Management and leadership 

• Bachelor’s degree preferred
• 2+ years of experience in program coordination, operations support, or administration
• Advanced MS Excel, strong MS Office experience
• Experience working in SharePoint or similar system
• Excellent written and verbal communication skills
• Strong organization, attention to detail, and time management skills

• $75,000-$85,000 + Discretionary Bonus
• Employer-paid medical, dental, vision, and life insurance
• 401K with 4% Match
• 15 days of PTO

• Conduct secondary discussions with potential personal injury claimants.
• Draft correspondence for attorneys, clients, and experts.
• Significant travel for depositions and trials.
• Order/track medical records.
• Update case management software.
• Manage calendar deadlines and other pertinent dates.
• Provide extensive document review.
• Prepare intermediate medical summaries.

• 3+ years of experience as a litigation paralegal with trial experience is required
• Must be proficient with case management software, Needles
• Proficient with Microsoft Office Suite
• Ability to handle an abundance of case files
• Excellent communication skills both written and verbal
• Excellent organizational skills and attention to detail
• Ability to work with accuracy in a fast-paced environment with competing priorities and tight deadlines
• Must be able to work onsite in Houston, TX
• Must be able to travel up to 25% of the time

• $75,000–$105,000 + Bonus
• Employer-paid Medical, Dental, and Vision insurance premiums for individuals and families
• Employer HSA contributions
• Employer-paid Life and Long-Term Disability
• 401(k) with opportunity to earn up to 7% match the first year and 10% with tenure
• 11 paid holidays and 15 PTO days

• Serve as an escalation point for complex client operations issues, ensuring timely resolution and high service standards.
• Direct daily client operations activities including service requests, account maintenance, transfers, and onboarding workflows.
• Ensure all paperwork is accurate, complete, and in good order prior to custodian submission.
• Perform status checks throughout service and transfer processes, communicating proactively with advisors and internal teams.
• Serve as liaison between custodians, advisors, trading, and the investment team.
• Record all service tasks and workflow steps in the CRM to ensure accountability and timely follow-through.
• Maintain compliance awareness within service workflows and documentation standards.

• Support the design, implementation, and refinement of operational workflows related to onboarding, service paperwork, and client experience.
• Establish consistent structures, checks-and-balances, and follow-up systems to reduce errors and improve execution.
• Participate in regular review and continuous improvement of team processes and service standards.

• Provide training, coaching, and day-to-day support to Client Operations Specialists and Associates.
• Assist with onboarding and support of interns, ensuring consistent execution of core client service processes.
• Serve as a resource to the team by reinforcing best practices and operational consistency.
• Contribute to a culture of accountability, professionalism, and strong client service execution.

• Assist with initial resume review and first-round candidate screening for Client Operations and Residency-related hiring needs.
• Support recruiting coordination efforts as needed, including internship pipeline and outreach support.

• Bachelor's degree required
• Three or more years of experience in the financial services industry required
• Client service, administrative, or operations experience at an RIA is preferred
• Demonstrates excellent organizational, problem-solving, and communication skills in a highly collaborative team environment
• Detail-oriented with strong prioritization and project management skills; ability to handle multiple projects and tasks simultaneously while maintaining quality work
• Strong technology skills, including MS Office (Excel), CRM, and internal portal technology
• Highly adaptive and responsive to changing needs and deadlines
• Ability to establish structures, checks-and-balances, and maintain follow-up systems

• Review existing customer contracts to identify and extract key provisions, including warranty language, terms, and requirements.
• Analyze agreements and pull relevant clauses based on provided guidance.
• Document findings in a structured format (Excel or similar tools) to ensure consistency and usability.
• Build and maintain an organized, centralized repository of contract data for stakeholder and shareholder reference.
• Work daily within a Contract Lifecycle Management (CLM) system to manage and track contract information.
• Ensure accuracy, completeness, and consistency across all contract documentation.
• Collaborate with internal teams as needed to clarify requirements and maintain alignment.

• Strong attention to detail with a high level of accuracy and precision.
• Previous experience reviewing contracts or a background in legal support or contract administration preferred.
• Familiarity with Contract Lifecycle Management (CLM) systems.
• Proficiency in Excel or similar data tracking tools.
• Ability to work independently, manage time effectively, and stay highly organized
• Strong analytical and documentation skills.

• $17-18/hr
• Medical, Dental, and Vision Insurance
• 401K

• Contribute to improving the business and enhancing the reputation of the company by putting forward new ideas and by implementing change when requested to do so.
• Type paperwork (Finance Document / Internal documents) by gathering information from emails and quotes without error.
• Must be able to compose a professional email. General Spelling abilities required.
• Import documents into our electronic document filing system (Docuware), and being able to import documents into correct folder, and fill in search fields accurately to ensure easy access. Attention to detail.
• Be able to develop an organization system to follow up on task and keep documents on desk easily organized so other team members can access when needed.
• Create order in internal system (e-Automate) of compensation that needs to be collected. Follow up on collecting and ensuring we receive correct monies.
• Input information and create reports in Excel.

• Minimum 2 years of administrative or clerical experience within an office environment
• General Excel abilities required
• Must be able to compose a professional email. General Spelling abilities required
• Attention to detail

• $50,000 - $65,000
• 2x Semi-Annual Reviews with Discretionary Bonus Opportunities
• Majority of Medical, Dental & Vision Benefits covered for Employee, Spouse & Family
• 100% STD, LTD, and Life Insurance
• 120 Hours PTO
• 401(k) with match

• Provide administrative support to two Partners and assist a small office team as needed.
• Manage calendars, coordinate meetings, and assist with scheduling across the team.
• Prepare, format, and organize client documents, correspondence, and internal materials.
• Assist with light billing support, document processing, and general administrative tasks.
• Support incoming calls and greet visitors as needed in a professional and welcoming manner.
• Maintain office organization, including filing systems, supplies, and common areas.
• Coordinate mail distribution, shipping, and deliveries.
• Support meeting logistics, including preparing materials and setting up conference rooms.
• Assist with travel arrangements for Partners, as needed.
• Help ensure day-to-day office operations run efficiently and professionally.
• Take on additional administrative and office support responsibilities as they arise.

• 5+ years of administrative or office support experience, ideally within a professional services environment
• Bachelor’s Degree preferred
• Light collections or accounting experience would be preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail
• Professional, polished demeanor with a customer-service mindset
• Comfortable in a front-facing role interacting with clients and visitors
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Strong communication skills, both written and verbal
• Team-oriented with a proactive, “jump in where needed” approach
• High level of discretion and professionalism
• Willingness to travel to Houston office a few times a year for company events

• $60,000 - $75,000, depending on experience
• Medical, Dental, Vision Insurance
• PTO + Paid Holidays

• Provide administrative support to the Owner and assist with day-to-day office coordination.
• Support a small sister company with accounts payable and accounts receivable activities.
• Process invoices, expense reports, and basic accounting tasks using QuickBooks.
• Assist with customer service inquiries, ensuring timely and professional communication.
• Coordinate internal and external communications, including with international partners.
• Help maintain organization across documents, processes, and office operations.
• Support light scheduling and administrative needs for leadership.
• Assist with special projects and operational tasks as needed.

• Bilingual in Spanish and English (required)
• 3-5+ years of experience within a mixture of administrative, accounting support, or customer service roles
• Experience with QuickBooks or similar accounting systems
• Strong customer service mindset with excellent communication skills 
• Highly organized with strong attention to detail
• Ability to manage multiple responsibilities in a fast-paced environment
• Professional, dependable, and adaptable with a team-oriented approach
• Strong job stability and commitment in previous roles