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A well-established organization in the energy sector is seeking a highly organized and service-oriented Office Manager to support daily office functions and provide executive assistance in a dynamic, fast-paced setting. This role is ideal for a professional with excellent communication and organizational skills, a proactive mindset, and the ability to manage multiple responsibilities efficiently.

Salary: $75,000-$85,000
Location: Houston, TX
Type of Position: Direct Hire

Responsibilities:

• Provide daily administrative and personal support to executive leadership, including managing expenses and occasional errands.
• Welcome visitors, manage front-office hospitality, and ensure a professional and friendly environment.
• Handle incoming mail and prepare outgoing shipments (e.g., FedEx).
• Oversee daily office needs such as coffee preparation, lunch orders and setup, and breakroom cleanliness.
• Monitor and restock kitchen and office supplies weekly and as needed.
• Maintain the cleanliness and functionality of common areas, including the conference rooms and breakroom.
• Coordinate travel arrangements and accommodations.
• Monitor and manage general office voicemail and forward messages appropriately.
• Organize and file accounts payable invoices and other key documents.
• Provide general administrative support to various internal teams (e.g., scheduling, reporting, expense management).
• Schedule and coordinate repair services and maintenance for the office space.
• Perform other general office duties and special projects as assigned.

Requirements:

• Minimum of 5 years of experience in office management or a similar administrative support role
• Strong decision-making abilities and reliability in following through on tasks
• Proficient with Microsoft Word and Excel; experience with QuickBooks is a plus
• Some college coursework preferred
• Professional presence with excellent interpersonal and communication skills
• Availability to work full-time, Monday through Friday, 8:00 AM – 5:00 PM