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Murray Resources
https://www.murrayresources.com/
https://www.murrayresources.com/
USD
45000
55000
YEAR
true
Sarah Colvill
Front Office Coordinator
Posted: 10/28/2024
2024-10-28
2024-12-03
Employment Type:
Direct Hire
Job Function: Administrative
Job Number: 23768
Pay: $45,000-$55,000
Remote / Hybrid Jobs: On-Site
Job Description
A well-established and growing company is seeking a detail-oriented and proactive Front Office Coordinator to join their team. This key team member is the first point of contact for all office visitors, answers and transfers incoming calls, and coordinates client scheduling. This reception/administrative role provides support by handling the day-to-day office administrative tasks, and ensuring firm operations are organized and running smoothly. Additional responsibilities may include completing tasks as a personal assistant to firm leaders.
Salary + Additional Benefits:
Hours: Monday – Friday, 8am – 5pm
Position Type: Onsite
Responsibilities
Qualifications
Salary + Additional Benefits:
- $45,000 - $55,000 + discretionary performance bonus
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401K
- PTO and holidays Â
Hours: Monday – Friday, 8am – 5pm
Position Type: Onsite
Responsibilities
- Facilitate overall office and client experience by maintaining professional environment (manage office supplies, coordinate building maintenance, and preserve office appearance).
- Greet clients and visitors, offering a beverage upon arrival, and validates their parking upon departure.
- Phone system coordination: Answer and transfer incoming calls and set up company voicemails for office closures.
- Heavy calendar management:
- Schedule client meetings, and ensure all company meetings and events are posted on calendar.
- Retrieve and distribute incoming mail daily, and prepare outgoing mail.
- Scan and file electronic documents, and update various tracking logs and reports as needed.
- Assist with technology needs, ensuring all technology is working properly. Troubleshoot with IT vendors when issues arise.
- Send out client and employee gifts.
- Accounts payable.
- Coordinate planning and logistics for onsite meetings and company events.
- Provide support for new employee onboarding, including sending out new employee paperwork, technology and systems set up, and ensuring everything is set up for first day.
- Develop and maintain written internal operations processes and procedures.
- Personal assistant tasks may include: scheduling on personal calendar, organizing travel arrangements and itineraries, or running errands.Â
Qualifications
- Availability to work in-office during business hours (Monday-Friday).
- Bachelor’s Degree is highly preferred.
- Minimum of 3 years administrative experience in a professional office environment.
- Experience managing multiple calendars.
- Technology savvy, proficient in Microsoft Office Suite (Outlook, Word, Excel, MS Teams)
- Excellent written and verbal communication skills.
- Attention to detail with excellent organizational and time management skills.
- Resourceful and proactive work style with strong sense of ownership and follow through.
- Ability to prioritize, multi-task, and bring timely resolution to issues.Â
- Positive, can-do attitude and approachable manor.
- Confident, poised and professional in appearance.
Meet Your Recruiter
Sarah Colvill
Senior Search Director - Murray Professional
Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.
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