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Houston, TX 77056

Posted: 04/29/2025 Employment Type: Temp to Hire Job Function: Administrative Job Number: 24187 Pay: $85,000-$92,000 Remote / Hybrid Jobs: Hybrid

Job Description

A leading energy company is seeking an Executive Operations Coordinator to support senior leadership and streamline daily operations. The ideal candidate is a highly organized, adaptable professional with strong communication and problem-solving skills. Working collaboratively, the new team member will enhance executive productivity by managing schedules, coordinating internal initiatives, and supporting cross-functional priorities while maintaining confidentiality, fostering relationships, and contributing to operational excellence.

Salary: $85,000-$92,000 + Bonus
Location: Houston, TX
Type of Position: Contract-to-Hire

Responsibilities:

Serve as a strategic advisor and primary point of contact for the CEO’s internal and external interactions.
Manage, optimize, and align the executive team’s calendar and meeting cadence with evolving business priorities, stakeholder relationships, and organizational initiatives.
Orchestrate internal and executive-level meetings, including agenda development, pre-read coordination, and post-meeting follow-ups.
Liaise with senior leadership to ensure seamless operations within the New York office, including facilities management, technology needs, and workplace culture support.
Maintain executive meeting rhythm, including preparing and facilitating weekly leadership team agendas and documentation.
Lead office-wide coordination of key resources, including vendor relationships, supplies, event support, and executive hosting.
Support HR leadership in onboarding processes through Paylocity, ensuring seamless integration of new hires.
Oversee web content updates with external development partners to ensure brand alignment and timely updates.
Partner with Human Resources regarding interview coordination for hiring managers across departments.
Maintain security and facilities access (badge systems) and coordinate closely with building management.
Prepare and reconcile executive expense reports and manage invoice approvals in collaboration with Finance.
Coordinate IT access requests and approvals in collaboration with internal and external tech teams.
Serve as a point of contact for internal systems troubleshooting and coordination.
Cultivate and maintain strong professional relationships across all levels of the organization.
Act as a trusted liaison with external executive partners, boards, and key stakeholders.

Requirements:

Bachelor’s degree preferred but not required
5+ years of experience supporting C-suite executives or leadership in a dynamic, high-performance environment
5+ years of relevant experience executive assistant experience
Experience working in a corporate environment
Notary certification preferred
Executive presence and poise in high-stakes environments
High emotional intelligence, diplomacy, and discretion.
Proactive, solution-oriented, and deeply organized
Able to operate independently and manage up effectively
Strong interpersonal skills and a collaborative mindset
Experience in a role that requires a high level of discretion with confidential information
Strong communication skills, both written and verbal
Excellent professional demeanor with the ability to work with a wide range of levels and management
Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize
Team player, self-starter
Strong proficiency with Microsoft Office applications

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

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Meet Your Recruiter

Sarah Colvill
Senior Search Director - Murray Professional

Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.