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Executive Operations Coordinator
Posted: 04/29/2025
Employment Type:
Temp to Hire
Job Function: Administrative
Job Number: 24187
Pay: $85,000-$92,000
Remote / Hybrid Jobs: Hybrid
Job Description
A leading energy company is seeking an Executive Operations Coordinator to support senior leadership and streamline daily operations. The ideal candidate is a highly organized, adaptable professional with strong communication and problem-solving skills. Working collaboratively, the new team member will enhance executive productivity by managing schedules, coordinating internal initiatives, and supporting cross-functional priorities while maintaining confidentiality, fostering relationships, and contributing to operational excellence.
Salary: $85,000-$92,000 + Bonus
Location:Â Houston, TX
Type of Position: Contract-to-Hire
Responsibilities:
Requirements:
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
#LI-DNI
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Salary: $85,000-$92,000 + Bonus
Location:Â Houston, TX
Type of Position: Contract-to-Hire
Responsibilities:
- Serve as a strategic advisor and primary point of contact for the CEO’s internal and external interactions.
- Manage, optimize, and align the executive team’s calendar and meeting cadence with evolving business priorities, stakeholder relationships, and organizational initiatives.
- Orchestrate internal and executive-level meetings, including agenda development, pre-read coordination, and post-meeting follow-ups.
- Liaise with senior leadership to ensure seamless operations within the New York office, including facilities management, technology needs, and workplace culture support.
- Maintain executive meeting rhythm, including preparing and facilitating weekly leadership team agendas and documentation.
- Lead office-wide coordination of key resources, including vendor relationships, supplies, event support, and executive hosting.
- Support HR leadership in onboarding processes through Paylocity, ensuring seamless integration of new hires.
- Oversee web content updates with external development partners to ensure brand alignment and timely updates.
- Partner with Human Resources regarding interview coordination for hiring managers across departments.
- Maintain security and facilities access (badge systems) and coordinate closely with building management.
- Prepare and reconcile executive expense reports and manage invoice approvals in collaboration with Finance.
- Coordinate IT access requests and approvals in collaboration with internal and external tech teams.
- Serve as a point of contact for internal systems troubleshooting and coordination.
- Cultivate and maintain strong professional relationships across all levels of the organization.
- Act as a trusted liaison with external executive partners, boards, and key stakeholders.
Requirements:
- Bachelor’s degree preferred but not required
- 5+ years of experience supporting C-suite executives or leadership in a dynamic, high-performance environment
- 5+ years of relevant experience executive assistant experience
- Experience working in a corporate environment
- Notary certification preferred
- Executive presence and poise in high-stakes environments
- High emotional intelligence, diplomacy, and discretion.
- Proactive, solution-oriented, and deeply organized
- Able to operate independently and manage up effectively
- Strong interpersonal skills and a collaborative mindset
- Experience in a role that requires a high level of discretion with confidential information
- Strong communication skills, both written and verbal
- Excellent professional demeanor with the ability to work with a wide range of levels and management
- Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize
- Team player, self-starter
- Strong proficiency with Microsoft Office applications
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
#LI-DNI
Â
Meet Your Recruiter
Sarah Colvill
Senior Search Director - Murray Professional
Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.
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