Job Openings

Executive Assistant / Office Manager

Houston, TX 77008

Posted: 10/15/2020 Employment Type: Direct Hire Function: Administrative Job Number: 20105 Pay Rate: $75,000

Job Description

Well-funded but new investment holding company is looking to add an Executive Assistant / Office Manager to their North Houston office.

 

The ideal candidate has 5+ years of experience, is technically savvy, and comfortable working in an autonomous role.

 

Location: North Houston

Salary:  $75,000+ Bonus

 

Responsibilities:

  • Daily administrative support to the President, maintain CEO’s schedule, document and manage project timelines, type emails, meeting reports, communication to employees, partners and subsidiaries.
  • Coordinate detailed travel arrangements including air, hotel, and ground transportation
  • Coordinate conferences and meetings including all accommodations
  • Prepare expense reports for CEO (and executives)
  • Assist in development of power point presentations or excel tables with minimal input.
  • Oversee, coordinate and assist all computer systems with outside IT consultant including QuickBooks.
  • Manage all new purchases of licenses, software and hardware (in close cooperation with external IT consultant.)
  • Oversee and manage cell phone, auto lease, and other plans not under purview of the CFO.
  • Implement HR protocols and hire, oversee and manage additional administrative staff.
  • Oversee and manage agreements regarding building security, A/C, building maintenance, building rental, etc. this includes all interaction and communication with the respective vendors and business partners.
  • Manage office utilities: postage machine, multi-copier machine, trash/recycling disposal, etc.
  • Maintain schedule of renewals for federal and state licenses required for business.
  • Manage kitchen and office supplies (incl. furniture) for the company, including inventory control, repurchase, etc.
  • Prepare the yearly holiday schedule and birthday/gift programs from CEO to employees and key partners.
  • Maintain the company’s minute book and prepare all company’s resolutions.

 

Requirements:

  • 5+ years of corporate office support experience.
  • High level of professionalism and integrity.
  • Excellent presentation and communication.
  • Proficiency in Microsoft Office applications, QuickBooks and strong organizational skills.
  • Position requires flexibility with occasional overtime, and a high level of confidentiality.
  • Experience in dictation and transcription.
  • Excellent written and verbal communication skills.  Fluent in Spanish a plus.
  • Ability to work independently.
  • Able to work in a high pace environment.
  • Great attention to detail.

 

Meet Your Recruiter

Lindsey Rodriguez
Recruiter - Murray Professional

Specializing in matching talent with Human Resources, IT, Administrative, Sales, Marketing, and Customer Service roles.
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