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Executive Assistant/Office Manager

Austin, TX 78703

Posted: 04/18/2023 Employment Type: Direct Hire Function: Administrative Job Number: 22612 Pay Rate: Depends on Experience

Job Description

A leading global technology-focused venture capital firm is looking for an experienced Executive Assistant / Office Manager to provide administrative support to executives. The ideal candidate demonstrates a high level of confidentiality and has superb communication & office management skills. Working cross-functionally, the new EA will contribute to the efficiency of the business by providing comprehensive support to executive members with the highest level of professionalism and organizational effectiveness.
Salary + Additional Benefits:

  • Competitive Salary + Bonus + Profit Sharing
  • Hybrid: In-office / Remote (4 days a week in office)
  • Fully paid Health, Dental, and Vision plans
  • Life & disability insurance on the first day of month following the beginning of employment
  • Fully vested employer match of contributions to employer sponsored 401K - 4%
  • Collaborative, transparent, and fun-loving culture
  • Various employee development and training opportunities to participate in

Location: Austin, TX
Type of Position: Direct Hire

  • Support 2-4 Executives with calendar management, travel, expenses, meeting coordination, and event planning.
  • Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair. Monitor office machines and systems, and problem-solve issues as needed (including copiers, mail sorting, and conference room scheduling).
  • Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.
  • Design, communicate, and oversee implementation of office operations, policies, and procedures.
  • Work with IT to maintain and update office phone list, email distribution lists, and other similar systems.
  • Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean and functional.
  • Provide event support and planning as needed, including retreats, meetings, staff events. This includes logistical research and planning, day-of support, and invoice/billing management.
  • Support other functional areas and members of the organization’s leadership team with special projects as needed. May include projects in HR, Recruiting, Marketing, Development, Finance or Programs.
  • Provide EA backup coverage as needed.

  • 1-2 years AA / EA experience in a fast-paced professional environment; Office Management experience is a plus
  • Must have excellent written and verbal communication skills
  • Strong working knowledge of Microsoft Office & Google Suite
  • Must be comfortable working on a team; there are several other Executive Assistants this person would be working closely with daily
  • Willing to work in-office at least 4 days a week and assist with in-office events as needed
  • VC, PE, Financial services industry experience preferred
  • Exceptional calendar management skills (using Outlook)
  • Strong technical skills - advanced knowledge of Microsoft Outlook required; familiarity with productivity tools (Slack, etc.) ideal
  • Have an ability to multitask, process emails, and prioritize tasks in a timely fashion with little-to-no supervision
  • Obsessively organized, efficient, and have superb attention to detail; no balls dropped or typos!
  • Possess outstanding communication and interpersonal skills, professional, articulate, and calm regardless of the situation
  • Strong problem solver - able to anticipate issues before they arise and proactively find/recommend solutions
  • Ability to learn quickly and maintain a high-performance level in a dynamic environment with shifting priorities
  • Ability to take and give feedback; consistently work to achieve better results
  • Team player - able to interact seamlessly with co-workers
  • Mature, happy, confident, and professional demeanor
  • Self-motivated and resourceful
  • Trustworthy - handle highly confidential/sensitive matters with discretion and tact
  • Dependable and consistent; taking pride and ownership in work

Meet Your Recruiter

Sarah Colvill
Recruiter - Murray Professional

Specializing in matching talent with Human Resources, IT, Administrative, Sales, Marketing, and Customer Service roles.
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