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Houston, TX 77082

Posted: 12/19/2024 Employment Type: Direct Hire Job Function: Administrative Job Number: 23883 Pay: $90,000-$95,000 Remote / Hybrid Jobs: Hybrid

Job Description

A global company is seeking an Executive Assistant to provide personalized and timely support to the executive team members. The ideal candidate is self-motivated, forward-thinking, and able to adapt quickly to change. This role will increase operational efficiency through effective communication & coordination while maintaining the highest level of discretion, confidentiality, and organizational effectiveness.

Salary: $90,000-$95,000
Location: Houston, TX
Type of Position: Direct Hire

Responsibilities:

Organize and manage calendars by scheduling meetings and appointments, managing calendar conflicts, and prioritizing appointments.
Arrange meeting logistics, prepare agendas, research and analyze data, and provide support in preparing reports and presentations for meetings.
Record and distribute minutes of meetings.
Prepare letters, memos, reports, and other documents.
Coordinate management of flow of information to senior executives to ensure that relevant communications are referred to them.
Answer and direct phone calls and take messages.
Organize and manage correspondence, including drafting routine correspondence.
Greet visitors and clients and answer or direct their inquiries.
Make food and refreshments arrangements for the executives as necessary.
Make travel arrangements, including visas, travel packs, and travel itineraries.
Process expense claims and submit expense reports.
Raise purchase orders for payment of invoices.
Manage and maintain the executives’ electronic filing system and database, file and retrieve documents as required.
Liaise with other departments like IT, Facilities, HR, etc. for assistance to the executives.
Arrange social events and public appearances.
Arrange and manage office events (internal and offsite) along with the office support and facilities teams.
Provide general office and administrative support.

Requirements:

Work experience in an office environment as an Executive Assistant or Personal Assistant to C-Suite/SVP or VP/Board level individuals
Experience working in a global organization across different time-zones will be highly desirable
Experience working with people with a variety of nationalities and cultural backgrounds is desirable
Excellent full suite MS Office knowledge with an ability to become familiar with company specific systems and software
Drafting, writing, and research skills
Exceptional organizational and calendar management skills
Excellent professional judgement and ability to determine which emails, reports, telephone calls, etc. need to reach your boss and which do not
Ability to maintain discretion and confidentiality
Excellent attention to detail, including proofreading
Friendly and professional demeanor and ability to build relationships at all levels across the business and with external contacts
Excellent time management, multi-tasking, and prioritizing skills
Ability to work under pressure and tight deadlines
Proactive approach to problem-solving with strong decision-making skills
Ability to work autonomously
Ambitious and self-motivated
Supportive approach and a can-do, positive attitude
Flexible approach, no job considered too big or too small
Ability to balance support between multiple stakeholders

Meet Your Recruiter

Sarah Colvill
Senior Search Director - Murray Professional

Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.

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