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Executive Assistant

Austin, TX 73301

Posted: 02/19/2024 Employment Type: Direct Hire Function: Administrative Job Number: 23339 Pay Rate: $75,000-$80,000

Job Description

A fast-growing facility management support company is seeking an Executive Assistant to directly support the CEO. The ideal candidate is organized, proactive, and process oriented. This role will create a positive impression of the organization with internal team members and external partners.

Location: Austin, TX
Salary + Benefits:
  • $75,000-$80,000 
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Cell Phone Reimbursement
  • PTO and Sick Days
  • 401(k) with 4% company match and immediate vesting

Responsibilities:
  • Responsible for heavy scheduling and high-volume complex calendar management
  • Coordinate travel arrangements (domestic) including flights, hotels, meals, car service, and itineraries
  • Prepare and submit expense reports in an accurate and timely manner
  • Thorough and strategic contact management
  • Communicate effectively across teams and with external partners
  • Greet and direct visitors, set up/break down conference rooms for meetings, and ensure a positive experience for all office guests
  • Design, communicate, and oversee the implementation of operations, policies, and procedures
  • Provide event support and planning as needed, including retreats, meetings, staff events - logistical research and planning, day-of support, and invoice/billing management.
  • Provide personal assistant support as needed; less than 20% of role.

Requirements:
  • 3+ years of executive administrative support experience
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Familiarity with CRM and CMS tools is strongly preferred.
  • Extensive experience with travel planning, calendar management, expense reporting, and event planning
  • Comfortable attending networking events and interacting with customers
  • Have the ability to multitask, process emails, and prioritize tasks in a timely fashion with little-to-no supervision.
  • Paralegal experience is a plus
  • Eye for design is a plus!

Meet Your Recruiter

Sarah Colvill
Senior Search Director - Murray Professional

Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.

 

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