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Murray Resources
https://www.murrayresources.com/
https://www.murrayresources.com/
USD
28
38
HOUR
true
Executive Administrative Assistant
3470 Jack C Hays Trial , Suite E Buda, TX 78610 US
Posted: 10/27/2023
2023-10-27
2023-12-23
Employment Type:
Temp to Hire
Job Function: Administrative
Job Number: 23065
Pay: $28-38/hr
Remote / Hybrid Jobs:
Job Description
A well-established waterproofing and restoration/general contracting company is seeking an Executive Administrative Assistant to deliver efficient and organized secretarial support. The ideal candidate is highly organized and possesses a background in the construction industry.
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Salary + Additional Benefits:
Location:Â Buda, TX
Type of Position: Temp-to-Hire
Responsibilities:
Requirements:
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
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Salary + Additional Benefits:
- $28-38/hr + Discretionary Bonus
- Flexible Hours
Location:Â Buda, TX
Type of Position: Temp-to-Hire
Responsibilities:
- Perform office duties: receiving calls, taking messages, and routing correspondence, as well as keeping the office tidy and stocked.
- Handle requests/queries appropriately and professionally.
- Maintain communication within the office.
- Data entry, digital filing/upkeep, scanning, maintaining digital organization and processes.
- Generate proposals from Estimator and generate purchase orders for all subcontractors.
- Manage human resources, weekly payroll and payroll taxes, accounts payable/receivable.
- Responsible for monthly reconciliation of bank accounts and credit card accounts.
- Enter/scan invoices and receipts.
- Manage billings and collections.
- Prepare/pay monthly, quarterly, and annual payroll taxes (940, 941, SUTA, & FUTA).
- Prepare and file workman's compensation report – quarterly and annually.
- Prepare, generate, and file yearly 1099s and W-2s.
- Communicate with clients on a case-by-case basis.
- Project start-up on approval and close-outs.
- Communicate with insurance for COIs, policy additions/deletions, P&P bonds, and maintain files.
- Assemble submittal packages.
- Obtain permits.
- Manage AIA Billing.
- Work closely with the Owners to learn the business and methodology.
Requirements:
- Administrative experience within the construction industry;Â 5 years preferred
- Typing Speed: 65-70 WPM (Preferred; Minimum 50 WPM)
- MS Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, QuickBooks: Enterprise, QuickBooks Time, LastPass, DropBox
- English required; Spanish preferred
- Microsoft Office: 5 years preferred
- QuickBooks: 5 years preferred
- Can work independently and prefers to work alone
- Highly organized, detail-oriented, timely, and dependable
- Quick learner, tech-savvy, patient, trustworthy, adaptable, flexible, and excellent at multi-tasking
- Strong organization and time management skills
- Detail-oriented and able to multi-task effortlessly
- Ability to problem-solve, cross-check, and proofread their work
- Ability to follow existing procedures (if the associate is out on vacation, the Owner needs to be able to step in and take over without wondering what their process is)
- Strong written and verbal communication
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
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About Buda, TX
Ready to take your career to new heights in the beautiful surroundings of Buda, Texas? This charming town, nestled in the heart of Texas Hill Country, offers job seekers a blend of small-town charm and big-city amenities. With easy access to the vibrant city of Austin just a short drive away, professionals can enjoy a thriving job market, exceptional dining options like the famous Salt Lick BBQ, and a rich cultural scene with landmarks such as the Historic Stagecoach House and the Vecchio Glass Gallery. Don't miss out on the opportunity to explore job listings in this enchanting area, where career growth and a high quality of life await!