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Ready to take your career to the next level? Explore our wide range of rewarding Administrative job opportunities today! The Administrative sector offers a dynamic and fast-paced environment, with endless opportunities for growth and advancement. Joining this industry means being a vital part of companies and organizations, driving innovation, and making a real impact on society. Enjoy job satisfaction like never before as you bring your organizational skills and problem-solving abilities to the forefront. Browse our job listings now and discover the exciting possibilities waiting for you in Administrative roles.


Alvin, TX 77511

Posted: 03/26/2024 Employment Type: Direct Hire Function: Administrative Job Number: 23425 Pay Rate: $70,000-$80,000

Job Description

A well-established, top-tier fabrication company is looking for an Admin/Executive Assistant to provide exceptional customer service assistance and perform various administrative duties. This is an exciting opportunity for a highly organized candidate who knows front office functions and is proficient with office management systems & tools. Reporting to the VP of Strategy & Marketing and President, the new assistant will ensure efficient office operations by executing all administrative activities with a high level of confidentiality & professionalism while upholding leadership values of integrity, excellence, innovation, and collaboration.
Salary + Additional Benefits:
  • $70,000-80,000/yr
  • Medical Insurance
  • Dental Insurance
  • Life Insurance
  • Vision Insurance

Location: Alvin, TX
Type of Position: Direct Hire

  • Answer and screen phone calls for the company, welcome and check in visitors, escort and direct visitors to the appropriate location, all while providing excellent customer service.
  • Manage conference room calendar, order lunch for meetings, set up Skype meetings, prepare brochures/handouts, take meeting notes and supply collateral items. 
  • Order give-away items, work with multiple vendors to customize, get quotes, and samples; keep inventory of all items up-to-date and order items for each show, gather items for tradeshows, and ship items as needed as well as provide home support as needed for salesperson at show.
  • Conduct outreach for internal events to plan and execute events, employee lunches, and more.
  • Manage tradeshow grid; update all information pertaining to show, register employees, book hotels, gather collateral items, inform team of details, and work with manager on needs. 
  • Maintain kitchen and office supplies inventory and order when necessary. 
  • Keep track of all expenses and reconcile monthly via online expense tracking system.
  • Work with Sales team to order customer gifts annually or as-needed and provide support for sales meetings, order lunches, take notes, etc.
  • Keep Marketing internal files within SharePoint up-to-date, uploading pictures from events and product images, sending to vendors as needed.
  • Help monitor website for any needs, work with agencies to make changes.
  • Process payables for Marketing as needed, work with internal AP department to keep track of any finance needs.
  • Manage copy room and copy machine, working with vendor as needed and tracking supplies. 
  • Update shop screen with images for televisions for employee communications.
  • Maintain organizational charts, tracking employee changes weekly; print and bind safety manual and handbook for new hires.
  • Uphold leadership values of integrity, excellence, innovation and collaboration; displaying respect and a positive attitude in all interactions with the team and customers.

  • High school diploma required; college degree is a plus
  • Multi-tasker with the ability to work in an extremely high-paced environment  
  • Dedication to high-quality output and communicates as needed
  • Excellent verbal communication skills, personable, and detail oriented  
  • Excellent interpersonal and customer service skills
  • Excellent written communications and the ability to professionally correspond with clients required
  • Proficient in general computer knowledge, Microsoft Office suite of products, including PowerPoint, Excel and Word, and other job-related software  
  • Understand the importance of confidentiality and keeps information private
  • Event experience is a plus but not required
  • Ability to be a team player and work with other staff members 
  • Ability to model, teach, and promote company core values of reliable quality, a partnership attitude, and attention to detail

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

Meet Your Recruiter

Tiffany Anderson
Senior Recruiter - Murray Professional

Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.


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