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Document Controller

Houston, TX 77024

Posted: 05/01/2024 Employment Type: Direct Hire Function: Document Control/Records Mgmt Job Number: 23498 Pay Rate: $28-30/hr

Job Description

A leading global firm in engineering, advisory, and project management for energy is looking for a Document Controller to provide document control services for engineering studies and capital projects. The ideal candidate is an outstanding communicator with a deep understanding of document management systems and best practices. By effectively implementing activities and adhering to established company work processes, the new team member will significantly boost business efficiency and productivity while ensuring compliance with applicable standards.
                               
Salary: $25-30/hr
Location: Houston, TX
Type of Position: Direct Hire

Responsibilities:
  • Attend project kick-off meetings to understand the scope and expected document control processes and activities.
  • Attend other project meetings as required.
  • Create and update document list and/or Master Document Register (for project deliverables).
  • Update document list and/or Master Document Register (for incoming engineering documents/client comments).
  • Review client documentation specifications for deliverable numbering, revision control and submittal process.
  • Distribute and file: Client internal review comments to technical documents, outgoing technical documents, comments to engineer's documentation by client, certifying agency, or other third parties, incoming technical documentation from business partner, vendors, or other third parties
  • Prepare transmittals for outgoing technical documentation.
  • Create distribution lists.
  • Perform internal distribution of other technical documentation according to the project distribution list.
  • Ensure compliance with internal QMS procedures.
  • Adhere to company work processes to ensure that deliverable documents are of consistent high quality.
  • Plan work and establishes priorities to ensure work is completed on schedule.
  • Represent the company in a positive and professional manner.
  • Perform other tasks as may be assigned by the Document Control Team Leader.
  • ISO Quality System Maintenance, Maintain Master Document Register, Communicate and/or distribute new or revised documents.

Requirements:
  • Bilingual - English/Spanish 
  • 5+ years of project secretarial experience working for engineering consultants, equipment manufacturers, and/or installation contractors
  • 2+ years working as document controller
  • Adobe Acrobat, Microsoft Outlook, Microsoft Word, Microsoft Excel
  • Electronic Document Management Systems (SharePoint, Documentum, or other)
  • General office environment
  • May require sitting for long periods of time

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
 

Meet Your Recruiter

Sarah Colvill
Senior Search Director - Murray Professional

Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.

 

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