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Houston, TX 77081

Posted: 03/04/2025 Employment Type: Direct Hire Job Function: Administrative Job Number: 24040 Pay: $20/hr Remote / Hybrid Jobs: On-Site

Job Description

A leading company in the residential services industry is seeking an Administrative Assistant to provide organizational and clerical support to ensure smooth operations. The ideal candidate is detail-oriented, fully Spanish bilingual, and highly proficient in administrative tasks. Communicating effectively, the new team member will enhance operational efficiency by managing schedules, coordinating communication, and maintaining records while supporting project tasks, processing documentation, and ensuring office organization.

Salary: $20/hr
Location: Houston, TX 77081
Type of Position: Direct Hire

Responsibilities:

Maintain record of scheduled meetings, appointments, and events accordingly.
Answer phones with proper phone etiquette.
Screen visitors upon arrival and act as a point of contact for staff and customers.
Prepare materials and presentations and provide administrative support for project proposals.
Process customer invoices.
Manage office supplies and inventory.
Update physical files to match electronic copies.
Input data and maintain records of communications and job progress.
Update all logs accordingly (Proposal, Job, Invoice, P.O., Customer Maintenance, etc.)
Assign P.O. to purchases according to each project.
Update electronic files to match physical files.
Manage time sheets.
Book travel and coordinate trip arrangements as/when needed.

Requirements:

Fully Bilingual in English and Spanish
Min. 3 years experience in an administrative support role
Knowledgeable in Microsoft Office. (Word, Excel etc.)
Strong organization and time management skills

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
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