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Tommy Lannen
Administrative Assistant
4315 W Fuqua St Houston, TX 77045 US
Posted: 01/17/2024
2024-01-17
2024-03-20
Employment Type:
Direct Hire
Job Function: Administrative
Job Number: 23280
Pay: $50,000
Remote / Hybrid Jobs:
Job Description
A prominent religious organization is seeking an Administrative Assistant to support the Senior Pastor and Executive Director with daily operational tasks. The ideal candidate possesses exceptional clerical competence and proficiency in office management software and practices. Collaborating with church members and staff, the new team member will enhance operational productivity by fostering effective communication and coordination, ensuring timely completion of tasks, and maintaining superior quality standards.
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Salary + Additional Benefits:
Location:Â Houston, TX
Type of Position: Direct Hire
Responsibilities:
Requirements:
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
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Salary + Additional Benefits:
- $50,000
- Medical, Dental, Vision Insurance
- 401k with a company match
Location:Â Houston, TX
Type of Position: Direct Hire
Responsibilities:
- Oversee duties and functions relevant to the assigned Executive Director on a day-to-day basis.
- Responsible for the management of the special projects as identified and/or associated with the Executive Director.
- Perform routine administrative tasks, directly supporting the Senior Pastor and Executive Director.
- Schedule appointments and receive visitors for the Senior Pastor and Executive Director.
- Take, screen, and return the Senior Pastor and Executive Director’s telephone calls.
- Coordinate the Senior Pastor and Executive Director's appointment calendar.
- Coordinate all travel arrangements and speaking engagements for the Senior Pastor and Executive Director.
- Accompany the Executive Director to Committee and Ministry Team meetings, Staff Meetings, church functions or receptions, assisting in tasks related to the Executive Director.
- Transcribe, edit, and disseminate Senior Pastor and Executive Director's presentations and other messages for the church and any other organizations that support the Executive Director.
- Organize and maintain all correspondence.
- Prepare Senior Pastor and Executive Director's correspondence, including routine and confidential.
- Prepare and maintain the Senior Pastor’s Office.
- Keep Executive Director informed of crises/problems within the Church organization and/or membership.
- Perform Executive administrative tasks, directly affecting the Senior Pastor and Executive Director’s office.
- Serve as liaison between Senior Pastor and Executive Director’s Office and external organizations.
- Conduct research; collect and analyze data to prepare reports and documents.
- Manage Church calendar.
- Schedule appointments and receive visitors for Counseling Sessions.
- Send Mass emails to the congregation.
- Perform other duties as assigned.
Requirements:
- Proven experience in administrative roles, preferably in a dual-function capacity
- Proficiency in office management software (e.g., Microsoft Office Suite, Adobe Acrobat, scheduling software, etc.)
- Excellent communication skills, both written and verbal, with a strong focus on professionalism
- Ability to multitask and prioritize tasks effectively in a fast-paced environment
- Exceptional organizational skills and acute attention to detail
- Flexibility to adapt and work effectively under the guidance of two different supervisors
- Must be extremely efficient, well-organized, and resourceful
- Flexibility and the ability to function well in a fast-paced environment are essential—demonstrating strong planning and decision-making skills and possessing interpersonal skills to deal with many personalities
- Must have excellent written and verbal communication skills and attention to detail
- Possess exceptional clerical competence, with at least 5 years of relevant experience
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
Meet Your Recruiter
Tommy Lannen
Recruiter - Murray Professional
Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.
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