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Accounting Administrator
25700 I-45 N. , Suite 400 The Woodlands, TX 77386 US
Job Description
Salary + Additional Benefits:
- $24-27/hr
- Medical, Dental, Vision Insurance
Location: The Woodlands, TX
Type of Position: Direct Hire
Responsibilities:
- Save, print, and organize invoices; enter invoices into QuickBooks and match to purchase orders.
- Verify invoice accuracy, generate monthly vendor statements, and prepare weekly unpaid bills reports.
- Reconcile all bank accounts (Operating, Money Market, Payroll) and credit cards (AMEX & Chase).
- Review timesheet hours; send daily/weekly emails.
- Enter all credit card receipts from field teams into QuickBooks.
- Scan and save daily job reports and maintain organized project folders.
- Restock forms and prepare “Red Folders” for routing/distribution.
- Complete all new-hire paperwork and applications; enter new employees into QuickBooks
- Perform E-Verify and send new-hire information.
- Set up company email accounts and save all new-hire documents to the cloud.
- Prepare job injury reports and track related bills and progress.
- Place PPE orders and manage inventory.
- Assist foremen with questions, requests, and administrative needs.
- Maintain and update team roster and other internal records.
Requirements:
- 2-5+ years of accounting or administrative experience within a construction company
- Proficiency with QuickBooks Desktop and QuickBooks Online
- Bilingual in Spanish (required)
- Strong organization, attention to detail, and follow-through
- Reliable transportation and consistent on-time attendance
- Ability to work in a fast-paced, hands-on environment
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
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Meet Your Recruiter
Rosie Fisk
Recruiter - Murray Professional
Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.