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Accounting Administrator
Posted: 11/18/2025
Employment Type:
Direct Hire
Job Function: Accounting/Finance
Job Number: 24680
Pay: $24-27/hr
Remote / Hybrid Jobs: On-Site
Job Description
A leading civil general contracting firm is seeking an Accounting Administrator to manage day-to-day accounting tasks and support office operations. The ideal candidate is a detail-oriented, organized professional with strong accounting and administrative skills. Working collaboratively, the new hire will keep financial processes running smoothly by handling invoices, reconciliations, new-hire paperwork, and project support tasks while maintaining accuracy and clear communication across the team.
Salary + Additional Benefits:
Location: The Woodlands, TX
Type of Position: Direct Hire
Responsibilities:
Requirements:
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
#LI-DNI
Salary + Additional Benefits:
- $24-27/hr
- Medical, Dental, Vision Insurance
Location: The Woodlands, TX
Type of Position: Direct Hire
Responsibilities:
- Save, print, and organize invoices; enter invoices into QuickBooks and match to purchase orders.
- Verify invoice accuracy, generate monthly vendor statements, and prepare weekly unpaid bills reports.
- Reconcile all bank accounts (Operating, Money Market, Payroll) and credit cards (AMEX & Chase).
- Review timesheet hours; send daily/weekly emails.
- Enter all credit card receipts from field teams into QuickBooks.
- Scan and save daily job reports and maintain organized project folders.
- Restock forms and prepare “Red Folders” for routing/distribution.
- Complete all new-hire paperwork and applications; enter new employees into QuickBooks
- Perform E-Verify and send new-hire information.
- Set up company email accounts and save all new-hire documents to the cloud.
- Prepare job injury reports and track related bills and progress.
- Place PPE orders and manage inventory.
- Assist foremen with questions, requests, and administrative needs.
- Maintain and update team roster and other internal records.
Requirements:
- 2-5+ years of accounting or administrative experience within a construction company
- Proficiency with QuickBooks Desktop and QuickBooks Online
- Bilingual in Spanish (required)
- Strong organization, attention to detail, and follow-through
- Reliable transportation and consistent on-time attendance
- Ability to work in a fast-paced, hands-on environment
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
#LI-DNI
Meet Your Recruiter
Rosie Fisk
Recruiter - Murray Professional
Specializing in matching talent with exciting opportunities in Human Resources, Accounting/Finance, Sales, Marketing, Administrative, and Customer Service.
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About The Woodlands, TX
Looking for exciting job opportunities in The Woodlands, Texas area? Discover a wealth of career options that await you in this vibrant region. Located just north of Houston, The Woodlands offers a perfect blend of suburban tranquility and urban sophistication. With a thriving job market, top-rated schools, and an array of outdoor amenities including The Woodlands Waterway, Hughes Landing, and the Cynthia Woods Mitchell Pavilion, this charming community is the ideal place to grow your career. From exploring unique shops and galleries at Market Street to enjoying delicious Texas-style barbecue, there's no shortage of reasons to consider making The Woodlands your home. Dive into our job listings now and set your sights on a bright future in this enchanting region.