Job Openings

Executive Assistant

Houston, TX 77073; 77032

Posted: 01/09/2019 Employment Type: Temp to Hire Function: Administrative/Clerical Job Number: 17347 Pay Rate: $40-$45,000

Administrative Assistant

Compensation: $40,000 to $45,000 Annually

Location: North Houston

Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.  The assistant will also adhere to all protocols in line with an organization goals, strategy, and policies.  

Responsibilities:

  • Work as a liaison between the management and the staff.
  • Work as a liaison between customers and shop management team.
  • Provide general support to visitors.
  • Organize and schedule meetings, appointments, travel arrangements.
  • Maintains knowledge of key clients and contact lists.
  • Assist in the preparation of regularly scheduled reports
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist with invoicing/accounting functions as appropriate.
  • Primary phone coverage for shop.
  • Open, sort and distribute incoming mail and correspondence.
  • Maintains supplies inventory by checking, placing and expediting orders for supplies; verifying receipt of supplies.
  • Creates/revises filing systems and procedures, record-keeping systems, forms control, office layout.
  • May be called upon to assist with special projects and assume responsibility for the administration as required.

Requirements:

  • Ability to answer multi-line phone system.
  • Competent computer skills, especially in MS Word, Outlook, Excel, and PowerPoint.
  • Excellent communicator and strong administrator skills.
  • Comfortably interact with individuals of all professional levels.
  • Ability to read and comprehend simple instructions, short correspondence and memos. 
  • Ability to write simple correspondence. 
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. 
  • Customer service oriented.
  • High School Diploma or Higher

 

Due to the high volume of applications we receive, we are unable to respond to each applicant personally. However, should you be chosen to move forward in the process, you will typically be contacted within 3 weeks. 

Ashley Courtney

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