Job Openings

Administrative Assistant

Houston, TX 77073

Posted: 11/06/2018 Employment Type: Direct Hire Function: Administrative/Clerical Job Number: 17127 Pay Rate: 40-50K

Administrative Assistant

A local Commercial Real Estate Brokerage / Property Management company is seeking a skilled Administrative Assistant to join their team.

Compensation: $40-50k


  • Create property marketing material for commercial listings
  • Assist with property management
  • Send out property flyers and marketing material using LoopNet, Comm Gate, Constant Contact, property blast and big boy blast)
  • Maintain and remind broker about the deadlines and dates for transactions
  • Order business cards, real estate signs and supplies
  • Create email addresses for new hires
  • Maintain all closing files and be sure that all documents are present prior to commissions being funded
  • Meet with the principle each week to go over project activity and print updates
  • Meet each Monday to review game plan for the week with each transaction
  • Meet with real estate agents each week
  • Answer phones and take messages/leads and deliver to principle
  • Maintain reports for marketing, company contact lists, leads and commission reports
  • Perform basic administrative duties such as printing, filing and scanning
  • Liaison between the broker and the title company
  • Create any and all job postings and maintain applications
  • Maintain website and social media accounts
  • Prepare conference room for meetings
  • Present marketing opportunities to principles
  • Review agents commission status with broker
  • Coordinated with principles on development action items (plats/survey/utilities/plans)


  • Previous commercial management experience needed
  • Proven experience as an administrative assistant
  • Proficiency in MS Office
  • Strong organizational skills with the ability to multi-task
  • Excellent written and verbal communication skills

*Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within 3 weeks of submitting your application.*

Courtney Lemoine

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