Job Openings

Office Services Coordinator

Houston, TX | Direct Hire

Post Date: 05/15/2017 Job ID: 14380 Function: Administrative/Clerical Pay Rate: $33K

Financial Services firm is searching for an Office Services Coordinator to maintain the operations of the supply room. This role will be responsible for processing and distributing all incoming and outgoing mail on a daily basis as well as other office duties.

Location: Memorial City Area

Salary: $30-33K 

Responsibilities:

  • Date stamp and distribute all incoming mail
  • Processes all outgoing mail requests by utilizing USPS, federal express and UPS
  • Order and maintain various annuity and life documents and forms
  • Order and maintain office and kitchen supplies in a timely manner
  • Establishes relationships with vendors and carriers and negotiates rates
  • Troubleshooting of equipment problems and coordinate service and repairs of equipment
  • Assist in resolving various mail related issues such as tracing and answering questions
  • Maintain and assemble marketing material including welcome boxes, business cards, etc.
  • Provide assistance in moving boxes and heavy items
  • Provide daily phone coverage
  • Ensure current commission schedules are updated on a regular basis
  • Ensure current carrier rates are updated on a regular basis
  • Maintain a clean and organized work station
  • Assist with day to day information technology such as new computer setup & reporting IT issues
  • Occasionally and upon request by the Vice President, Office Services provide backup for general administrative duties

 

Job Requirements:

  • Knowledge of US Postal service, UPS and Federal Express
  • Ability to operate and troubleshoot various office machinery such as copiers and printers
  • Ability to perform a variety of administrative projects and multi-task
  • Microsoft Office skills
  • Must have the ability to learn various carriers and annuity products.
  • Accuracy and attention to detail
  • Maintain a high degree of confidentiality and professionalism
  • Ability to work in a fast paced environment
  • Ability to learn quickly
  • Strong work ethic
  • Outgoing personality with a friendly and confident phone manner
  • Maintain an enthusiastic and positive attitude
  • Ability to communicate clearly and effectively in a timely manner

Kimberly Carpenter
Director of Recruiting - Murray Resources

Specializing in matching talent with Human Resources, Administrative, Sales, Marketing, Accounting, Finance, and Customer Service roles.

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